We have a fantastic new job opportunity for an Administrator / Team Administration Assistant who has excellent administrative, organisational, time-management and communications skills with an eye for detail and a logical and analytical mind.
Working as the Administrator / Team Administration Assistant you will provide a high-quality general administrative support function to the HSEQ (Health, Safety, Environment and Quality) Team.
As the Administrator / Team Administration Assistant you will have a varied workload from maintaining paper and computer-based records and filing systems, producing correspondence, documents and reports, process invoices, order stationary and manage incoming and outgoing mail.
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
Your duties as the Administrator / Team Administration Assistant will include:
Establish and promote best practices in health, safety and environmental matters in conjunction with the HSEQ Department
Resolve internal and external customer enquiries, referring those that you are unable to resolve to the HSEQ Manager
Maintain accurate paper and computer-based records and filing systems
Maintain HSEQ and Training related registers and documentation e.g. Document Registers, Incident Registers, Employee Feedback Reports, HSEQ KPI Register, Audits, deviations, and other HSEQT registers
Assist the HSEQ Manager and HSEQ team members in implementing, maintaining, and evaluating the HSEQ Integrated Management System
Produce correspondence, documents, reports and presentations
Undertake purchasing/financial duties as required, for example, processing invoices, requisitioning stationary/equipment and tracking costs related to HSEQ and training
Process incoming and outgoing mail
Participate in, and positively promote the HSEQ Culture
Attend and engage fully in any learning and development activities that are deemed appropriate by HSEQ Manager
Carry out all work in accordance with health and safety and any other legal requirements
Participate in team/business meetings as necessary
Participate and engage fully in improvement review processes and constantly work to improve your individual, HSEQ team and the company’s performance to help prevent harm to workers, property, the environment, the general public and improve the efficiency of the internal process
Coordinate arrangements relating to training courses/ travel and accommodation
Intermediate (minimum) skill level or equivalent in Microsoft Office, Word and Excel
English & Maths, academic achievement
Demonstrable knowledge of HSE regulations would be advantageous
Experience within the construction or utilities industry would be advantageous
Previous administrational experience would be advantageous
Time Management and prioritisation
Critical thinking seeking relevant information
Mental flexibility and ability to learn
Driving change and improvement
Digital fluency and cybersecurity literacy
Team working skills
Able to work under pressure and deliver results to a defined deadline
Logical and analytical
Can-do attitude, self-motivated
Attention to detail
Good communication skills
To apply for this job please visit uk.whatjobs.com.