Administrator / Team Administration Assistant – AWD online – Kilmarnock

AWD online


We have a fantastic new job opportunity for an Administrator / Team Administration Assistant who has excellent administrative, organisational, time-management and communications skills with an eye for detail and a logical and analytical mind.

Working as the Administrator / Team Administration Assistant you will provide a high-quality general administrative support function to the HSEQ (Health, Safety, Environment and Quality) Team.

As the Administrator / Team Administration Assistant you will have a varied workload from maintaining paper and computer-based records and filing systems, producing correspondence, documents and reports, process invoices, order stationary and manage incoming and outgoing mail.


If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.


Your duties as the Administrator / Team Administration Assistant will include:

Establish and promote best practices in health, safety and environmental matters in conjunction with the HSEQ Department

Resolve internal and external customer enquiries, referring those that you are unable to resolve to the HSEQ Manager

Maintain accurate paper and computer-based records and filing systems

Maintain HSEQ and Training related registers and documentation e.g. Document Registers, Incident Registers, Employee Feedback Reports, HSEQ KPI Register, Audits, deviations, and other HSEQT registers

Assist the HSEQ Manager and HSEQ team members in implementing, maintaining, and evaluating the HSEQ Integrated Management System

Produce correspondence, documents, reports and presentations

Undertake purchasing/financial duties as required, for example, processing invoices, requisitioning stationary/equipment and tracking costs related to HSEQ and training

Process incoming and outgoing mail

Participate in, and positively promote the HSEQ Culture

Attend and engage fully in any learning and development activities that are deemed appropriate by HSEQ Manager

Carry out all work in accordance with health and safety and any other legal requirements

Participate in team/business meetings as necessary

Participate and engage fully in improvement review processes and constantly work to improve your individual, HSEQ team and the company’s performance to help prevent harm to workers, property, the environment, the general public and improve the efficiency of the internal process

Coordinate arrangements relating to training courses/ travel and accommodation


Intermediate (minimum) skill level or equivalent in Microsoft Office, Word and Excel

English & Maths, academic achievement

Demonstrable knowledge of HSE regulations would be advantageous

Experience within the construction or utilities industry would be advantageous

Previous administrational experience would be advantageous

Organisational awareness

Time Management and prioritisation

Critical thinking seeking relevant information

Mental flexibility and ability to learn

Driving change and improvement

Digital fluency and cybersecurity literacy

Team working skills

Able to work under pressure and deliver results to a defined deadline

Logical and analytical

Can-do attitude, self-motivated


Attention to detail


Good communication skills

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